hi welcome to the first training of SPF
SEO module this is a video based
training and it covers complete SPF SEO
module let's start with what we will be
doing in today's training today's
training is divided into three parts
first an overview on the SPF SEO module
second we will be covering the course
contents and in third we'll be taking up
a practical example in the SPF SEO part
and we'll see how it works within the
ESP system as life now as discussed the
table of content which includes SPF SEO
overview and then the course content the
course content is divided into two parts
one is FA sub modules overview and then
the controlling some what deals overview
and then the other topics
now moving on to the SPF is your module
overview SPF SEO module refers to the
Finance which refers to Fi and the
controlling which is Co module fi ants
you are the core modules of SP system fi
which is Finance refers to financial
accounting
whereas Co refers to controlling and
generally it is termed as the managerial
accounting fi is updates for external
reporting and Co is used for internal
reporting purposes the module is tightly
integrated with sales and distribution
module which is called st where is
material management which is called mm
module so fi Co is very much tightly
integrated with the st and the MM module
part this Fi and zo are two different
sub parts which is termed as we have
seen when is termed as FA which is for
external reporting purposes whereas Co
which is for internal reporting purposes
this will now this diagram will give you
a better picture of the FI Co part there
are two kinds of reporting been done
that is external and internal accounting
or reporting as you can see on the on
the diagram on the picture that the
external parties over here are the
external parties who need various
informations from the company's accounts
in finance department whereas within the
box these are the internal parties which
need informations for internal purposes
like for auditors they need accounts and
the financial statements for auditing
perspective similarly for Texas oddities
they need different text related
information which is a part of
fi that is financial accounting
similarly stockholders banks legal
authorities these all needs the
financial statements that is profit and
loss account in the income statement and
which has been generated from the
external accounting that is SPF a module
whereas for internal reporting like
administrators or the management
managers controllers to control various
cost within the company they need the
internal reports which is a part of
controlling module so these are two
different parts which we will be taking
up in two different parts in which we
will be first taking up the fa module
and then after that we'll be going to
the CEO module because without fa module
you cannot implement Co module in any
any organisation as all the data flows
from the FI that is the finance and
accounting to the controlling part or to
the managerial accounting part moving on
the training which we are going on which
you will be taking up will include these
three things one is step by step
configurations step by step transaction
processing and a step by step report
generation whatever the efface your
whole course or the complete FSU module
part will be providing you each and
every configuration the steps what you
have to do what kind of a configurations
to be done and once you have done the
configuration we will be going for
transaction processing so as to check
that whatever the configurations are
done are successful and up to the mark
and will be able to deliver the results
and once you have completed the
configuration under transactions then we
will be looking for the reports as the
various reports are needed within an
organized
for external reporting as well as for
internal reporting so moving on to the
next now these are the various topics in
the fa module which we will be covering
this is the part of the course content
the course content is divided into two
parts when is Fi and another is U so in
the FI sub module overview it includes
your enterprise structure general ledger
accounting then accounts payable
accounts receivable bank accounting
assets accounting so if you go to these
one by one the enterprise structure as
you can see on the screen is the
organizational structure that represents
an enterprise in the ACP system it is a
portrayal of an enterprise hierarchy
where there is a client and then there
is a company and the company code that
the business area and the functional
areas whereas moving on to the next is
your general ledger accounting the
general ledger accounting holds all the
accounts for balance sheet and income
statements the ledge general ledger
accounting includes your chart of
account account grow master data then
posting journal entries recurring
entries accrual and deferens parking
reversals and mass reversals then again
interest calculations and clearing a
note of clearing financial statement
versions and reports so this is a part
of general ledger this is just an
overview what we'll be covering as a
course content and later on we'll be
going for each of these topics in detail
how these have been done again moving on
to the next accounts payable accounts
payable which is basically related to
the vendors or the suppliers
in this it is a real-time integration
with the general ledger part then it's
integrated with the material management
as a part of your procurement cycle and
it includes your outgoing payment
program then the vendor master data
invoice posting payments down payment
then the period and Ear and activities
and the various reports related to the
vendors
or supply as you can see if we move on
to accounts receivable now in this also
it is a real time integration with the
general ledger
it is highly integrated with sales and
distribution module and then material
and management module as a part of sale
cycle the receivables includes customer
invoice posting incoming payment down
payment from customer then interest
calculation on the customers if the
payment has been delayed the dunning for
sending notices to the customers for
their payment due then the pier and year
and activities and the various reports
related to customers bank accounting
bank accounting which includes all your
banking transactions like incoming
payment from the various parties than
the outgoing payment to suppliers and
others and to employees all those will
be covered in this so we'll be including
your banking configurations then the
cheque management how the cheque have
been issued where it has been been
maintained within the ACP system if the
cheque has been bounced how he would you
believe how we would be dealing with
that and how we can get the reports
related to the cheques and related to
the banking balances and all those will
be deal in it then automatic payment run
can also be done bank reconciliation a
real-time bank reconciliation is
possible in other SOP system and then
the cast journal which includes your d
to recast transactions the next comes is
the asset accounting asset accounting is
a real-time integration with the general
ledger and it is also highly integrated
with different other modules like
material management accounts receivables
then accounts payable and the cost
accounting or we can say controlling
that is the CEO mature asset accounting
we will be including the asset master
data various asset transactions like
purchasing of assets retirement of asset
to scrap then transfer of asset from one
department to
the department or one place to another
place within the organization how Debra
sees in calculation is done then again
the period end and ear and activities to
be taken care of and the various reports
with India's asset accounting part so
these are the major modules in the SP fi
part and apart from this will be taking
up other topics with the SI p fi co fa
part which you should be knowing you
should know as a as a consultant like
sale and purchase text the different
kind of a Texas been imposed by the the
government or by the legal authorities
or they take securities related to sale
in purchases I've been taking here over
here then the withholding takes part
which take care of the Texas on your or
text deposit on your withholding takes
refers to the text deducted at source so
the amount of text which is detected on
your income or the salaries which has
been deposited to the gum and directly
by the employer so that will be taken up
within the withholding text part even
the vendor payment and when they invoice
have been subjected to the withholding
text all the tedious will be taken up in
this then they are various foreign
currency valuations will be taken care
like the fluctuation in foreign
currencies and the foreign currency
transactions if your your particular
company's currency dealing in the in in
dollars and suppose you are having
transaction in euros or yen or some
other currencies how you would be taking
care of that so that will be taken care
in the foreign currency valuation part
then again the financial statement
version which take care of your finance
is a statement how it will be reflected
how you want to see your financial
statements within the ICP system you can
design that so that is financing the
statement version and broadly in the FA
part what are the different ear period
and the ear and activities we will be
taking care of that as a consolidated
part and part from this another
important part is integration with other
now the integration includes Fi and Cu
that is the financial accounting and
controlling module in degrees and then
the FI n mm that is the material
management that refers to procure-to-pay
and fi energy that is ordered to cash so
a real-time transactions flows from
various modules in the fi module for for
the reporting perspective and that is
why this integration is very very
important to be taken care of any it's
very important for you to understand
this very seriously so this is a part of
ASAP fi module content which we'll be
covering and moving on to the next is
your SP Co overview and the SPC of
content which you will be taking here in
the training path so controlling is the
term by which SP refers to managerial
accounting controlling provides
information for management
decision-making it basically refers to
the minimizing the cost and maximizing
the profit through actual and plan
analysis so they are various major
reports which gives you the status of
what were the actual spends actual cost
and what were the plan cost and
accordingly the analysis can be done
that where the cost has been exceeded in
Y and it has been exceeded and the
things have can be taken care of that so
it is a fully integration with other
modules controlling and financial
accounting are independent components in
the asset assist
but yet they are very much linked to
each other as due to the integration
paths the data flow between the two
components take place on a regular basis
that is a real-time basis so moving on
to the course content which we'll be
covering up in the controlling module
that includes your cost element
accounting fic or reconciliation so the
reconciliation over here is done on a
real-time basis you don't have to go for
any manual reconciliation of fi NCO it
will be done by the system automatically
on the real time cause Center accounting
in the cost center accounting will also
look after the cost Center planning how
it has been done so you can also plan
for your cost or for your expenses which
have been incurred in the organization
the next come up is the profit Center
accounting then the internal orders
internal order planning product costing
and profitability analysis if you
understand if we just go for a brief of
each of these so if we move on to cost
Center accounting the first part as a
Content in the controlling the costs in
the revenue element accounting provides
an overview of the cost and revenues
that occur in an organization most of
the values are moved automatically from
financial accounting to the controlling
part cost Center accounting the cost
cent of accounting is for controlling
purposes within your organization it is
useful for a source related assignment
of overhead cost to the location in
which they occur cause enter accounting
defines the smallest area of
responsibility within the company that
causes and influence the cost the lowest
level to which you can meaningfully
assign direct and indirect cost so
basically cost center accounting in a
simple words take care of your different
cost or expenses that have been incurred
we can have the report with the basis of
this cost centers then comes the profit
Center accounting profit Center
accounting is providing the opportunity
to analyze and report to the management
regarding internal profitability of
subunits so
as many profit centers you create within
a particular organization it gives you
more lip more options to analyze the
profitability of those particular sub
unit parts so it is profit center can be
otherwise can be termed as a company
within a company where you can get
different reports or even you can
generate financial statements for that
particular profits a profit center which
you have defined to a subunit part so
profit center can be set up according to
your product line or divisions even as
per your geographical factors or reasons
and offices also and it could be even
function like production and sales so it
depends how the organization wants to
reporting how the management wants its
profitability to be checked within
internally and accordingly they can go
for designing their profit centers then
fill moving off to the internal orders
internal orders are normally used to
plan collect and settle the cost of
internal jobs and tasks internal orders
are used for short-term purpose like job
fairs project etc whereas cost center
are used for long-term purposes to
capture the day-to-day cost so you can
even assign budgets for these jobs which
the system monitors to ensure that they
are not exceeded moving to the next
is product costing product costing is
the process of tracking and studying all
the various expenses that are accrued in
the product in the production and sale
of a product it's roughly comprises of
the raw material expenses process cost
like wire gas or electricity which has
been consumed and other elements such as
transportation tool cost staff cost
welding etc so overall it the product
costing basically is used for costing a
product so it basically includes the the
all the manufacturing expenses all the
expenses which have been incurred on
manufacturing of a product so as to know
what is the cost of a product
manufactured whereas profitability
analysis profitability analysis enables
us to analyze the profitability of
market segments according to the
following characteristics like products
customers sales districts and others so
if you want your profitability to be
analyzed as per different market or
different segments you can define those
market segments as a product so you can
analyze your profitability product to
product wise or even if you want the
market segments to be define as
customers so you can calculate or you
can even analyze the profitability from
customer to customer or even it can be
as per the region wise like you can
define the profitability for market
segments like US East or US ways west or
even the whole country as US and the
country to country you can take
different as a segment and accordingly
you can can you can have a reporting
analysis that from which particular
product or customer or region you are
getting more profit from the business
so these are the basic major sub modules
in the controlling part apart from this
we'll be covering some of the important
topics for SPF ICO and these are certain
parts which you will not get anywhere
else as a training part because these
are something which is highly advanced
topics which nobody pro has been
interested to give an overview or
a full nel knowledge regarding
topics like tables and fills overview so
table and fields overview basically is
technicals about fi Co how the ways data
have been used how they have been saved
and then with the basis of those data
how a customized report can be created
so if you want to create anything as a
customized apart from the standard
recipe system you must have the
knowledge of tables fills apart if you
don't have that you will not be able to
do any customization in the SOP so to
give you a better more idea in esse P
whatever the data with punch or we
whatever the transactions we do into the
asipi system basically the transactions
are saved at the backend with different
tables and if you want to know there are
more than 400 million tables in SP where
the data is stored from different
modules so over here we'll be looking
after what are the different FA and co
tables which are important to four
different transactions will be taken
currently table in the fields overview
moving to the next is SP fury SP fury is
a new technique a new technology which
has been taken up by SP and with the
help of SP fury
Espie is able to provide you different
applications so that you don't have to
stick to your your personal PC or your
desktop system or to your to your office
seat that for doing any particular work
you need to be to be on on that
particular restricted mode know s if
it's you different applications and with
the help of those applications you can
do your work wherever you are you are
not being restricted to a particular per
personal computer or a tablet or a
mobile phone you can go parallel to any
of these options now and you can do your
work
wherever you are it is not a necessity
that you have to reach back to your seat
or to your purse to your PC so as to get
those particular work done just like for
an example if a manager has to approve
the leaves or the project or to the
travel request of any of the employees
or colleagues
in that case he don't need to go back to
a simpie system for those approvals if
he has got those applications on his
phone with the help of a CD fury which
is a sippy has tried and provided many
of the different applications the
manager can do his jobs on the move from
his mobile phone or from a tablet as
well so there are different new
applications within the SPF SEO module
also which I in the market and people
have been able to use that with their
tablets and with it with this
smartphones as well so it is what will
be looking after in the asipi fury what
it is all about and what are the
different applications which are they in
the market which will be used as an
application on a smartphone or a tablet
on or on a PC as such moving to the next
is LS MW
l smw is basically a legacy system
migration workbench this is one of a
very important tool from SCP which is
used for data migration data migration
which is a part of any implementation
project whenever we go for any
implementation project of any any SP
from then in that case you need to move
the data from the legacy system of
decline to the HCP system so to do that
this Alice MW is very very helpful and
with the help of LS MW only we move
those data are from the legacy system to
the ASAP system so that now the client
can will be able to use the SCP system
for the future reference and the next
comes up is the report painter so report
painter is again a tool for various
information systems for Finance and
controlling module basically the PUD
painter is been defined or has been
created for controlling what you so all
the different reports in controlling
have been created with the help of
report painter and it is very simple and
easy to use and any anyone can easily
create their reports within the asipi
system so there are different reports
there are different modules for whom for
which the reports have been created in
the report painter only from the
controlling side like there is cost
center accounting profit center
accounting product costing or maybe
internal order or profitability analysis
so whatever the kind of reports you need
out of these different modules those
reports can be directly created in the
report painter and in that case the
functional consultant is not dependent
on the technical that is the app
consultant for their programming for the
new report so you can create your new
reports of its own
however sp even provide many of those
standard reports in the report painter
also for the controlling part and
now these days even the report painter
is used for SPF I part as well for
different financial reports so if you
want you can create your financial
reports with the help of report bender
easily into the system so this is what
we have done with the first and the
second part we have we have covered the
overview on their face you module and
then we have these are the different
course content that we'll be covering in
the SPF I and CEO module and these are
certain important topics apart from that
like table fills yes if you fury LS MW
and report painter which will be as a
extra topics for you so as to learn
extra things which will be which will be
giving you few extra fruits from the
training part so now we'll be moving to
the third part that is a practical
example so we'll be taking up a
practical example which will give you a
more understanding of how the SOP system
works so what we'll be doing is we'll be
moving with the first sub module in the
SPF a path that is enterprise structure
and we'll see how those structure can be
created within the ACP system so if you
talk about a structure as whenever you
you go for any of the implementation
project or any of the project you are
working with you first need if you want
to create those things it in the in DSP
system you need to first define a layout
that how you will be taking up things in
the ACP system so what will be your
company what will be the business areas
what will be the declined and all those
things so you need to have a structure
organizational structure that there will
be a group companied and the group will
have how many number of companies will
it have and then within that what are
the different functional areas and
business areas so we'll be discussing
those all things one by one
so if you talk about the enterprise
structure as you can see the diagram on
the screen this structure is something
like this that there is a client and
within the client in which we work there
is a group company in group company
as if it is called as a company then
within the group company there are a
number of different company codes the
company codes refers to the legal
entities with which we have been working
with and those legal entities can be
defined in the ACP system as the company
code and then the different business
areas so we'll be discussing each of
these things one by one so these are the
different configuration steps that need
to be defined within the enterprise
structure like you need to define a
company then you need to define the
company code and you need to put these
together as a link so that they can
decide among each other that how they
are related to each other so we need to
assign the company to the company code
and then defining the business area and
then define the credit control area and
assigning the credit control area to the
company code so let's take this one by
one if we move on to the first
configuration step that is to define the
company if talk about a company
companies the smallest organizational
unit for which individual finance
statements can be drawn up according to
the relevant commercial law
basically in essa Peka knees are
referred as company what is in general
terms we'll talk about a particular
company as a legal entity but in S opee
there is a slight change that the group
companies are termed as company in the
asipi system a company can consist of
one or more company codes that means a
company can consist of one legal entity
or it can have more than one legal
entities so if you have got number of
different legal entities or
organizations they are together termed
as company in the asipi system all
company codes within a company must use
the same chart of account and the same
fiscal year so that will talk about once
we will be at the chart of account part
now moving on to the next is company
code so the company code is again the
smallest organizational unit of
financial accounting for which a
complete self-contained set of accounts
can be drawn up for purpose of external
reporting so whenever you go for any
external reporting part this company
code becomes entity this includes
recording of all relevant transactions
and generating all supporting documents
required for financial statements so
company code basically refers to a legal
entity or you can say any an
organization so if you got if you have
got number of different legal entities
they all together is termed as a company
in esse P and one single entity is
termed as a company code so how we can
create this company and company code in
the ACP system that is what we will be
looking for so now let's move on to the
ACP system and we'll see how we can
create these so now moving on to the ACP
system one thing which need to be
discussed is whenever we go for
configuration steps how you will be
configuring it there are two way out of
going for any of the configuration steps
one is with the help of menu path which
gives you a path one to one how we can
reach to that particular configuration
step and the another part is transaction
code transaction code is a four
character code
by execution of that you can directly
reach out to the screen to which you
want to do the configuration but for
each different configuration part there
are different code for that
so that is why remembering the
transaction code is very tough that's
why we refer it that we should always
use the menu path so as that will give
you a better idea and you will be able
to remember it for a longer period of
time so - moving on to the path this
first an important transaction which
need to be executed and that particular
transaction is termed as s P ro this s
PR or transaction is very important for
a consultant without this without excess
of this to you you will not be able to
do any configuration steps in the asipi
system so you need to first execute this
transaction over here in this
transaction filled s P ro and then enter
so once you enter it takes you to the
next screen and you can see now the
screen has changed to customizing
execute project this particular screen
is a very important screen
in this screen you will find three
options over here one is SP reference
IMG and another is IMG information and
then the project analysis now what is
important for you is the first option
that is SP reference IMG in this d IMG
refers to the implementation right so
this is the tab which takes you to the
implementation guide where we do all the
configurations related to the
implementation part or related to any of
the configuration part so once you click
onto this SP reference IMG now it will
take you to the next screen where you
will find all the different module
options so this is the screen now which
displays UD IMG that is implementation
guide and this is the guide where every
consultant does their configurations as
this particular screen covers all your
different modules as you can see for
financial accounting there is fi module
is there then if you go for controlling
is there they are different other
modules like sales and distribution
material management quality management
then project system production planning
so all different modules you will find
over here only now what we need to do is
we need to structure ah we need to
create our own enterprises structure so
for enterprise structure you will find
even that you there is an option of
enterprise structure on this particular
screen so what we need to do is we need
to expend this part to expand you need
to go to this arrow over here and you to
click on to that and it will expand so
once you have clicked onto this it has
been ik it has explained now if edom
again click on to this it will collapse
so you need to go to this enterprise
structure and you need to expand it and
then you need to go to definition so
once you again click on to this
definition it will get
expended and within definition you will
find there are different options so what
we need to do is we need to go to
financial accounting as we are doing SP
fi module so we need to expand the
financial accounting and as you expand
now you will find a number of different
options so here you can find define
company so if you want to create your
own company that is your own group
company then you need to go to this
define company so the path is simple
first you need to go to execute the
asset SPR o transaction code and then
you need to go to s P reference IMG and
f2 click on that and it will take you to
this particular screen and once you
reach onto the screen you need to then
click on to the enterprise structure
then to financial to definition and then
to financial accounting and then to
define the company now if you want to
define the company you need to execute
this option over here as you can see
this symbol you need to click on to it
and it will take you to define company
so now click as clicked on to it you can
see now a new screen has been generated
on the system and now you can go and you
can create your own group company over
here so suppose I want to create a group
company I can go to this new entries and
once I click on to this new entries now
there are certain options coming on your
screen so this company over here is over
here you need to define a maximum of six
character code that can be taken up so
if you want I can take it as 1 0 0 0 0 0
has a code or even if you want you can
have a smaller 1 SL so suppose I take a
code as 2 0 0 0 as a group code and over
here you can define a company name that
is the group company name suppose I take
the group company name as ABC group
and the simple part and then you need to
move on to the next and you need to fill
your street box and all those things
suppose I take this street as one two
three a box number over here then the
postal number you can take whatever you
is to and then you can take this city as
suppose I take it as Texas and then you
can select your country there are
options you can go to this select
options and will give you all the
country list so you can find the list of
the companies as on the screen dad
around 256 entries that means they are
around 256 countries has on this and you
can select your own country over here
suppose I take it as United States so
that is the US you have taken it and if
you want to now select the language and
you do not know what language has to be
taken then you can go to this option
over here or the f4 key on your keyboard
and once you click onto that it will
give you the list of different languages
available in essa P so if you'll find
there is again 41 entries found that
means there are 41 different languages
in SP can be used in so we need to go to
this English language and now we can
select this language as English and then
you can go to currency now to decide the
currency you need to again go for f4
option on the keyboard so that you can
get the list of currencies so they are
around 240 14 entries that means they
are 214 currencies within the asipi
system on which the transaction can be
done so for the currency over here we
need dollar so you can find USD that is
United States taller which can be taken
up so double click on it and it will be
selected so this is are the parameters
which you need to fill up over here and
once you have filled these now I can go
to save the option over on the screen so
once you save your company will be
defined so as I clicked on to the save
option and the
system asked me for a request so
whenever you do any of the configuration
our customizes in steps if the system
will always ask you for a request so
what you need to do is you need to go to
this new that is create request and you
can create a request of you own like I
am putting up a request like creating or
I can simply say customizing SF v fi Co
simple and I can save it now so what
will happen now is whatever customized
is in which we will be doing will be
saved in this request and on the basis
of this request only these
customizations move to the next client
from one client to the another client
and to the live system so now we can
click on to this right button or enter
on the screen and it will be taken up in
the request so you can see now the
message generated data was saved that
means the company has been defined and
now we can go back with this back option
over here on the screen back or the f3
key can be used to go back so once you
go back you can find the option over
here that your company or your group
company 2 0 0 0 has been defined and the
name of the company has also been
reflected to your way up so this is how
we have created or we have defined a
company now moving to the next is the
company code now we have created a group
company now company over in SP refers to
a group company now moving on to the
next we'll be defining a company code a
company code is the legal entity or the
smallest organizational unit in the
financial accounting and on the basis of
this company code only all the different
financials accounting transactions are
done so for financial accounting part
company code is the most important
because without a legal entity you
cannot maintain any finances or any any
financial statement or accounting in SP
or any other software for that matter so
will now create a company code or a
legal entity in the NCP system so let's
move on to again to the ACP screen and
in the same part you will find in the
same path over here there is an option
of edit copy delete check company code
so this is for creating the company code
so what we need to do is we need to
execute this company code over here so
once you execute the company code you
will find a pop up a screen which gives
you two options one is copy delete check
company code and another this edit
company code data so now what we need to
do is we need to go to the second option
that is edit company code data so once I
double click on to the edit company code
data it takes you to the next screen and
you can see now change view company code
overview in this to create your own
company code or your own legal entity in
sp you need to go to the new entries so
once you click on to the new entry it
will take you to the next screen that is
as you can see on your system so now
over here you can define your company
code or your legal entity so suppose my
legal entity is again it can be a four
character maximum of four character code
so it can be alpha it could be numeric
as well so it is preferred to have a
numeric code so I will be having two one
zero zero and I can name it over here
the company name as so suppose I take
the name of the company or the legal
entity as ABC
Consulting LLC and I take the city now
over here's Texas and then you can take
the country as US and your currency is
USD and your language is e and that is
English and these are the options which
you have taken and now we can go and we
can save this option so as you will go
for save the system will ask you further
more details related to your entity so
as I save now now you will find that a
new screen or the new pop-up has been
generated now in this unit TOEFL you
need to fill the further details Liggett
related to the entity as a legal entity
has their respective addresses telephone
numbers a particular name and all those
details which need to be filled over
here so you can select the title their
titles could be any of these like a
select s company so I need to put the
name again ABC Consulting LLC and now if
you want a short term you can give a
short text with like ABC if you want you
can put the country at is US and then
within the US you can select the reason
to which reason that particular company
belongs to there's many different
country names over on your screen Alaska
American Samoa California Florida and
all Hawaii then Indiana Illinois owes a
lot of different names so whichever
reason you feel you can take that up
over here suppose I take it as NY that
is New York so that is what has been
taken now moving on you can fill your
options like address over here as well
whatever you need to fill it as
so you can take all those things like I
have taken even you want to change
city then you can change your reason
also over here as per the city now so
you can search for Texas so that is over
here TX that is Texas reason has been
taken up and now if you want you can
fill these further details on the below
part however these are optional you can
fill or you can leave them blank also
but it is better if you have the details
it should be filled so that these data
can be picked up in any of the reports
and other details but if you leave them
blank you will not be able to generate
these things in anywhere any reports or
any printout or anything as such so it's
up to you if you want to put the
communication detail over here you can
put the communication details as well
else we can move on and we can click on
to this the green write tick mark or we
can enter on the screen and this data
will be taken out so entered
so you can see now the data has been
taken up in the requests now so the same
request will be taken up now and in the
same request we'll be saving again and
again the same customization however we
can create multiple requests for the
same as well but we don't need it at
this point of time so we'll be taking it
in the same request number the
customization of company code also and
now we can click on to this continue and
your configurations are saved with the
request so you can see the message has
been generated data was saved so now we
have created a company code also that is
this step which has been done so now
moving to the configuration steps the
first step we have completed we have
completed the second one as well and now
we need to move on to the third
configuration step that is to assign the
company to the company code so if you
don't assign one company to the another
company to the company code you will not
be able to correlate or you cannot you
will not be able to put a relation to
each other so that is why we need to
assign these to each other so that the
relation can be set or the link can be
set between one another so for the
assignment now we need to go back to the
path we can clone we can now close this
this pop screen over here and then we
have moved now over here onto the screen
so you can see now there are certain
options like define or definition and
then assignment so for creating any any
configuration step in the enterprise
structure we need to go to the
definition and for assigning one to
another we need to go to the assignment
so let's go to the assignment explained
and then expand the financial accounting
part also and once we have expanded the
financial accounting you can find the
first option that is a sign company code
to company now we can go and we can
click on to this
symbol or execute and now once we have
it we'll take you to the next screen so
over here you can find your company code
on the first column this is C OCD which
refers to come in code and you can find
your company code is over here - 1 0 0
and your cities Texas and now we can
define the company so the company means
the group company so you can assign the
group company over here so now we can go
if you don't remember your group company
what was the code what was the four
digit or six digit character code you
had then you can go to this option over
here click on it and it will give you
the list of different companies within
the SFA system so you can see now the
one which we have created was 2 0 0 0
that is ABC groups and we can enter on
it so once entered this particular
company has been selected over here so
you can see now the company code - 1 0 0
has been assigned with the company - 0 0
0 and now we can save this screen so
once you save the relationship is set
and the assignment is done as you can
see a sign company code - company so now
the company code has been assigned to
the company as you can see the message
data was saved that means the
relationship law has been saved so this
is how we have defined the assigning the
company to the company code and now
moving on to the next is defining the
business area so now before moving on to
defining the business a that is
important to understand what is business
area all about so business area is an
organizational unit of financial
accounting that represents a separate
area of operations or responsibilities
within an organization and to which
value changes recorded in financial
accounting can be allocated even with
the help of business ADA you can create
financial statements and you can use
this statements for various internal
reporting purposes so in simple terms a
business area is used to divide your
business or your organization business
into different operations or
responsibilities or it can be can be
reasons or can be branches also or even
a more practical example can be taken
that like in a manufacturing concern
they have got different number of plants
for manufacturing purposes so every
plant can be given a business area so
what happened with that is that when
every plant has got a business area so
whatever the transactions which take
place in the asipi system for any of the
plant they need to they need to put that
particular business area while posting
those transactions so those business
area become mandatory for those plants
whenever they do the transactions to put
the business area so when you put those
business area as a mandatory part the
every transactions get recorded with the
that business area so with that business
area we are the organization is able to
find the financial statement for a
particular plant also so it gives you an
advantage that till before SP the
organization was been able to have the
financial statement as a for a legal
entity but now the enterprise Rd the
organization can have financial
statement as per the plant also on the
basis of the business area so they can
they can simply have a look of the
financials and they can decide the
income statement the liabilities and the
assets of a respective plant and they
can analyze accordingly as per the
different plant to plant but financial
status or financial statement health
similarly you can divide your final
business area that is one of the
scenario that you can use the business
area as a as per plant to plant and
practically this has been has been used
in many of the clients which has been
done so otherwise you can even use
business area for different reasons also
so every reason can be given a business
area so for that particular reasons for
that particular transactions that
business area has to be assigned or has
to be put in so that the transaction can
be posted with the business area basis
and it will be able to generate reports
for reason to reason why is also so how
we can do in the asipi part let's see
how we can create the business area so
moving on to the HCP system to create we
need to again go to the definition part
so we need to go back to this definition
then expend moving to the finals and
accounting then again expanding it and
in this you can find define business
area so once you want to go and define
the business area you need to click on
to this symbol and now you can see the
screen has been generated so over here
you have got the option now that you can
go to new entries and it is up to you
whether you want to go for the business
area as per plan twice or as per the
reason wise or as per the branch number
wise or as for the different operations
so it varies from client to client or
from organization to organization as per
the requirement so suppose I create a
business area of two zero zero zero and
then 2 0 1 0 similarly you can create 2
0 2 0 2 0 3 0 and you can name them as
different reason or different plant like
I gave it as plant one the next can be
given a bass plant too similarly you can
give it as plant 3 the third one and you
have any plant a specific name then you
cannot even assign the plant name away
as well so these are the different plant
name has been assigned I have given
these are the name wise you can put a
different plant to plant description
accordingly and once you have created
these you can go and you can save this
screen so once you say if your business
area has been defined so this is how you
need to create your enterprise structure
that we have been talking about a while
back so this is what we have been
talking about that you need to create a
group company that is a company
necessity then you need to go for
creating a business a company code and
within the company code you need to
create business area so within a company
code you can have n number of business
area depending upon your requirement how
you want to have those reports or the
reporting has to be done so the most
important part is business area is used
is that at the end of the day at the end
of the month you can have reports you
can have the financial statements and
even the income statements on the basis
of the business area and which can give
you a a reason to reason or plant to
plant wise details detailed financials
and the management can take internal
decisions on the basis of that so moving
up to the next step of the enterprise
structure is credit control area the
credit control area is an organization
entity which grants and monitors a
credit limit for customers a credit
control area can include one or more
company codes so the credit control area
is used as a credit
management for the accounts receivable
and sales and distribution part in the
asipi system so as to restrict the
credit limit to the customers and it can
be reviewed the credit limit can be
monitored for the customers and it can
be changed later on as better as per the
credit ability of the customer
accordingly so you need to maintain the
credit control area with respect to the
customers for the company code so using
the credit control you can minimize your
credit risk by defining a credit limit
for the customer and in that case the
chances of getting bad depths or chances
of getting the outstanding receivables
or bad dips can be minimized so you can
define or you can assign the same credit
control area to more than one company
code as well
even and the same credit control data
can be used for multiple company codes
but one particular company code Canon
cannot have multiple credit control area
so to a company code only one credit
control area can be assigned so let's
see how we can create a credit control
area into the ACP system and as per the
configuration steps as you can see we
need to define the credit control area
and then we need to assign the credit
control area to the company code as well
so that the relationship can be set and
the credit control area can be becomes
applicable to the company code the
credit control arrays here we can
execute now we can define our own with
the help of new entries so in this we
have to fill a four digit alpha four
character alphanumeric code not suppose
I put up again is 1200 why because I
always want my
company code to be taken up the same
code with the others so as not to get
confused with too many codes currency
USD you don't need to fill the this
particular part because this is for
sales and distribution module now coming
up next risk categories again you don't
have to take it this is been defined
with the help of credit management which
is a different module what you have to
do over here is just to define the
credit limit for the customers so the
limit which you define over here suppose
I put it over here is 1 million that can
be taken up over here has a tolerance
for the customers has been defined now I
can save this so the tolerance for the
customers have been defined as 1 million
if you want to increase it you can
increase it over here if we want to
reduce you can reduce it as well
now after it we can save it over here
data was saved means your tolerance your
credit control area has been defined now
you need to assign the credit control
area to the company code so moving up we
have not in other description need to be
filled for the credit control area so we
always have to put it over here suppose
my company code is 1200 so I put it as
1200 and now we'll be saving it again
going back now I need to assign it to
the company code so I have to go to the
assignments of collapsing definition and
then going to the assignment expanding
spending the financial accounting and
then assigning company code to the
control area so execute and in this
search your company code with the
position your company code is 1200 and
now over here you can define your credit
control area which you just create it if
you don't remember you can press the f4
button on your keyboard and the list of
all the grade control yeah will be
reflected in which you can search your
own and you can double click on that and
it will be selected over here now once
this has been done you can save it and
your linkage between the grade control
area and the company code is defined so
as of now we have completed with the
enterprise structure setting this is
your organizational structure and that
is what we have defined in s appeases
now as we have seen so we can go back
now as you can see the plant 1 2 3 4 has
been created so this is how you need to
create your enterprise structure
similarly and this is what all about
which we have covered in the first
training of the SPF SEO part so we will
see you with each of these topics
covered from the next training sessions
so till then take care thank you
